Evaluation of
firms
Purpose
Keeping in mind that there are
limitation on the number of firms to which the invitation to
tender should be sent depending on the estimated amount of the
future contract, the evaluation of firms aims to
select the firms that will receive the Invitation to Tender.
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10 firms
for contracts expected to be up
to 750
kCHF
15
firms for contracts expected to
exceed 750
kCHF |
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Disqualification of firms at the
Market Survey stage is a
sensible issue for delegates
during Finance Committee. As a
result, the Department Head
shall be informed and involved
at all stages of the procurement
process to be able to give
accurate answers.
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Procedure
Once the Market Survey deadline
(in principle 4 weeks) is exceeded, the technical responsible
shall evaluate the answers received.
It is to the discretion of the
technical responsible to select the firms that shall be visited.
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The technical
responsible shall take advantage
of the Market Survey stage to
discuss any point with potential
Bidders. It should be noted that
any informal contact with
Bidders will be prohibited once
the Invitation to Tender has
been sent out. |
In case of
disqualification of firms, the technical responsible shall
prepare a memorandum indicating the disqualified firms and the
reason for disqualification, explaining which points of the
Qualification Criteria were not met. This memorandum shall be
discussed with the
EN Specification Review
Panel
before distribution outside the Department.
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At the Market
Survey stage, a firm can be
disqualified only if
Qualification Criteria are
proven not to be met by the
firm. |
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Disqualification of firms at the
Market Survey stage is a key issue
during Finance Committee. As a
result, the reasons for
disqualification shall be
verified by
the
EN Specification Review
Panel in order to
check that they are defendable
towards delegates. |
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