Bidders'
Conference
Purpose
A bidders’ conference is a
compulsory information conference for bidders that CERN
organizes on its premises. During this
meeting, bidders shall be given the opportunity to ask
questions or request clarifications.
Procedure
A bidders'
conference shall be organised by the technical responsible for
all service contracts and for complex supply contracts
about two weeks after the invitation to tender has been
sent out. The conference shall include a visit of the
CERN domain.
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A
bidders' conference shall be
organised in the Department for
all service contracts in order
to be sure that the technical
specification is well understood
by the bidders, especially in
case of a Best Value for Money
adjudication. |
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The
agenda
of the bidders' conference is
sent out with the Invitation to
Tender documents. |
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Every bidder
is
informed of the fact that in
case of non-attendance at the
conference he will be
disqualified |
The list of
CERN
invited
participants to the bidders'
conference comprises:
and depending
on the agenda:
-
a
representative of Host States Relations (F.
Eder)
-
a representative of Logistics
service (T. Wegelius)
-
a representative from
HSE unit
-
a safety coordinator (J.
Etheridge)
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Template for
bidders'
conference agenda is
available in this
site. |
The minutes of the bidders’ conference shall be taken by the
technical responsible. In particular, it
shall include all the responses made by CERN to the questions of
the bidders.
All the
correspondence to the bidders, including the
minutes of the bidders' conference, is sent out by the
purchasing service.
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After the Invitation to Tender
is sent out, any communication
between the technical
responsible and a bidder is
prohibited. All the exchanges,
especially in case of requests
for
clarification, shall be done
in written and through the
purchasing service. |
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